Product Genius University Management System Student Management Fee Management System

Fee Management System

Managing and monitoring student fee and related costs is a vital task for the university administration.

SMS provides a flexible fee management system by maintaining a ledger for each student. Student ledger will have the credit and debit transaction made by the student on a semester / annual basis.

Functional Features

• Fee Structure - Major functionality in Fee management is maintaining fee structure for various programs. SMS provides a comprehensive fee management system to define various fees based on semester (Overall / Individual), annual, one-off payment and tuition fee based on credit points.
  
  Fee structure can be set for individual program for each academic year.
  
  Apart from the overall fee structure definition, you can define a fee for individual student based on the usage of university facilities.
• Automated Fee Posting - SMS provides an automatic batch fee posting system on the fee structure defined for a particular program. Invoices are generated automatically based on the posting, for the students.
  
  Amount will be calculated automatically based on the fee structure defined and it updates the student ledger automatically. Batch fee posting can be done for tuition fee based on the subject (credit points) registered by the student for the current semester.
  
  Deposit amount if any will be monitored and the same will be disbursed to the student on program completion/withdrawal.
• Fee Discount - Fee discount can be set for a group or an individual student before posting the fee for the current academic year or semester.
• Single / Batch Invoice - SMS supports single as well as batch invoicing. Single invoice can be raised for an individual student whereas batch invoice can be raised for multiple students. Students can be selected based on an effective selection criterion.
• Receipts - SMS supports the following functions for fee payment
  • Various modes of fee payments (cash / cheque / credit card).
  • Provision for accepting bulk fee payments through E-Commerce with the bank or through file transfer.
  • Receipts from the student will update the student ledger automatically.
  • Provision to link with any finance system for posting and updating the general ledger.
  • Provision for collecting late fee charge.
  • Provision for receiving the amount from the sponsors for the scholarship student and directly knocking out the invoice against the received amount.
  • Any extra amount received can be credited to the student.
• Payments
  • Expenses / Refund / Deposit payment to the student.
  • Advance payment from various funds.
• Single / Batch - Debit / Credit Note - SMS supports single and batch debit / credit note facility. Credit note can be raised against an invoice or for a particular fee code.
• Bank Uploading - SMS supports bank uploading feature wherein a student can pay thru the bank and in turn the bank sends a soft copy of the transaction to the university. This soft copy can be uploaded thru this system, there by automatically adjust the outstanding invoices.
• Advance - SMS allows provision for issuing advance to students from various funds. This advance amount can be adjusted while receiving amount from the student.
• Web based functions
  • Invoice reminders can be send to the student through E-Mail.
  • Provision for the student to check their finance statement in web.
  • Student semester statement and their outstanding amount.
• Reports - Based on various selection criteria, you can create quality reports.
  • Subject fee collection.
  • Student outstanding amount.
  • Student statement.
  • Advance / Deposit payment.
  • Revenue collection (University / Bank).
  • Receipt collection.
  • Ageing.
  • Invoice / Credit / Debit note.
  • Analysis on various revenue heads.